PTO  Tracking  Software  Your  Team  Will  Actually  Use 

PTO tracking software is a tool that lets employees request paid time off and managers approve it, while automatically keeping everyone's leave balances accurate. BookYourPTO replaces manual spreadsheets with a shared system for requests, approvals, accruals, and a team calendar so you always know who is off and how much PTO each person has left.

Yes. BookYourPTO has a free plan that covers full PTO tracking for up to 3 users, including leave requests, approvals, balance tracking, and calendar sync. Paid plans add more users and features like time tracking, expenses, and e-signatures, and every paid plan includes a 7-day trial.

Add your employees, set up your PTO types and accrual rules, and employees can immediately request time off from any device. Each request routes to the right approver, and once approved the employee's balance updates automatically and the time off appears on the team calendar. No manual tallying required.

Yes. You can configure accruals to grant PTO monthly, annually, or per pay period, and set carry-forward rules with optional expiry windows. Balances recalculate automatically as time off is taken and accrued, so they're always accurate without manual updates.

Yes. BookYourPTO supports full-day, half-day, and hourly time-off booking, which is useful for appointments, partial work-from-home days, or any business that needs granular tracking for payroll and scheduling.

Spreadsheets get out of date, hide scheduling conflicts, and bury approvals in email. PTO tracking software keeps balances accurate in real time, shows a shared team calendar so you avoid double-booked weeks, routes approvals automatically, and keeps a complete audit trail — all of which spreadsheets cannot do reliably as your team grows.

Yes. Approved PTO automatically syncs to Google Calendar, Microsoft Outlook/365, and any app that supports iCal feeds, so approved time off shows up on team calendars in real time with no manual entry.