BookYourPTO

Expense Management

Enterprise

AI-powered expense claims in seconds

Upload receipts and let AI extract vendor, amount, tax breakdown, and line items. Per diem rates, mileage with Google Maps, 14 categories, and multi-level approvals.

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AI Extracting...
Claude Vision
Vendor
Restaurant Le Jardin
Date
Jan 15, 2025
Subtotal
$85.00
Total
$96.05
Currency
CAD
Payment
Visa ****4242
Tax Breakdown
$4.25
GST (5%)
$6.80
PST (8%)
$11.05
Total Tax

Expense Reports

Three-section reports, one submission

Line items, per diem, and mileage — combined into a single approval workflow.

Expense Report
Q1 Business Travel
Pending Approval
Flight to NYC
Airfare
$489.00
Hotel (2 nights)
Accommodation
$578.50
Client Dinner
Meals
$125.00
Uber rides
Transportation
$55.00
4 receipts scanned by AI
Total: $1,247.50

AI Receipt Scanning

Powered by Claude and GPT-4o

Upload a receipt photo and AI extracts vendor, date, amounts, tax breakdown, line items, currency, and payment method. Load-balanced between Claude Vision (Anthropic) and GPT-4o (OpenAI) for reliability.

  • Extracts vendor, date, amounts, and line items automatically
  • Identifies tax breakdown (GST, HST, PST / Sales Tax, QST)
  • Detects currency and payment method
  • Load-balanced between Claude Vision and GPT-4o
  • Configurable scan limits per expense report
Claude Vision
Anthropic · Primary
GPT-4o
OpenAI · Fallback
Google Maps
Mileage routing
SMTP
Notifications

Features

Complete expense management

AI Receipt Scanning

Upload photos and Claude or GPT-4o extracts vendor, date, amounts, tax, line items, and currency automatically.

Per Diem Rates

Location-based per diem with configurable rates for breakfast, lunch, dinner, full day, and incidentals.

Mileage with Google Maps

Route planning with address autocomplete, up to 3 stops, automatic distance, and round-trip toggle.

14 Expense Categories

Meals, transport, accommodation, airfare, parking, fuel, software, equipment, training, and more.

Multi-Level Approval

Optional manager and second-level approval for high-value claims with auto-approve thresholds.

Tax Breakdown

Automatic extraction and tracking of GST, PST / Sales Tax, HST, and QST.

Company Card Reconciliation

Track company card purchases separately, configurable approval workflows, auto-sync to QuickBooks.

Gratuity & Tips

Record tips on any purchase, AI scanner extracts gratuity automatically, full breakdown in reports and QuickBooks sync.

Expense Management FAQ

Ready to automate expense claims?

AI receipt scanning, per diem, mileage, and multi-level approvals — all built in.

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14-day free trial · Available with Enterprise edition