BookYourPTO

Expense Management

Enterprise

AI-powered expense claims in seconds

Upload receipts and let AI extract vendor, amount, tax breakdown, and line items. Per diem rates, mileage with Google Maps, 14 categories, and multi-level approvals.

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AI Extracting...
Claude Vision
Vendor
Restaurant Le Jardin
Date
Jan 15, 2025
Subtotal
$85.00
Total
$96.05
Currency
CAD
Payment
Visa ****4242
Tax Breakdown
$4.25
GST (5%)
$6.80
PST (8%)
$11.05
Total Tax

Expense Reports

Three-section reports, one submission

Line items, per diem, and mileage — combined into a single approval workflow.

Expense Report
Q1 Business Travel
Pending Approval
Flight to NYC
Airfare
$489.00
Hotel (2 nights)
Accommodation
$578.50
Client Dinner
Meals
$125.00
Uber rides
Transportation
$55.00
4 receipts scanned by AI
Total: $1,247.50

AI Receipt Scanning

Powered by Claude and GPT-4o

Upload a receipt photo and AI extracts vendor, date, amounts, tax breakdown, line items, currency, and payment method. Load-balanced between Claude Vision (Anthropic) and GPT-4o (OpenAI) for reliability.

  • Extracts vendor, date, amounts, and line items automatically
  • Identifies tax breakdown (GST, HST, PST / Sales Tax, QST)
  • Detects currency and payment method
  • Load-balanced between Claude Vision and GPT-4o
  • Configurable scan limits per expense report
Claude Vision
Anthropic · Primary
GPT-4o
OpenAI · Fallback
Google Maps
Mileage routing
SMTP
Notifications

Features

Complete expense management

AI Receipt Scanning

Upload photos and Claude or GPT-4o extracts vendor, date, amounts, tax, line items, and currency automatically.

Per Diem Rates

Location-based per diem with configurable rates for breakfast, lunch, dinner, full day, and incidentals.

Mileage with Google Maps

Route planning with address autocomplete, up to 3 stops, automatic distance, and round-trip toggle.

14 Expense Categories

Meals, transport, accommodation, airfare, parking, fuel, software, equipment, training, and more.

Multi-Level Approval

Optional manager and second-level approval for high-value claims with auto-approve thresholds.

Tax Breakdown

Automatic extraction and tracking of GST, PST / Sales Tax, HST, and QST.

Ready to automate expense claims?

AI receipt scanning, per diem, mileage, and multi-level approvals — all built in.

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No credit card required · Available with Enterprise edition