BookYourPTO
Features

Everything your team needs to work smarter

Leave management, time tracking, expense reporting, and document signing — all in one platform

Platform

Four products. One platform.

Everything your HR team needs — from time-off requests to expense reimbursements — unified under a single roof.

Complete Feature Set

Everything for enterprise-grade team management

18 core features across leave, time, expenses, and documents — all included.

Leave Requests

Full-day, half-day, or hourly time-slot booking with instant balance preview

Balance Tracking

Accruals, carry-forwards, and expiry rules

Approval Workflows

Two-level configurable approval chains

Time Timer

One-click clock in/out with break tracking

Project Tracking

Assign time to projects, tasks, and clients

Receipt OCR

AI-powered receipt data extraction

E-Signatures

Canvas-based digital document signing

Audit Trails

Complete action logging and tracking

Multi-Tenant

Multiple organizations with data isolation

Role-Based Access

Four roles with granular permissions

White-Labeling

Custom logos, colors, CSS, and domains

Public Holidays

100+ countries via Nager.Date API

Email Notifications

Customizable templates per event type

Reports & Export

CSV and Excel export for all data

SSO Integration

Auth0, Google, and GitHub sign-in

Calendar Sync

Google Calendar and Outlook integration

Timezone Support

Global timezone handling for distributed teams

Mobile Responsive

Works on all devices and screen sizes

8+
Leave type codes
100+
Country holidays
14
Expense categories
13
Document types

Built for how teams actually work

Not just another HR tool — a platform designed around real workflows.

Smart approval workflows

Every request flows through your org chart automatically — employee to manager to department head, with fallback escalation if someone's away.

  • Multi-level approval chains
  • Auto-escalation for absent approvers
  • Configurable per leave type
  • Full audit trail on every action
Sarah Chen submitted
Annual Leave · Feb 10–14 · 5 days
Submitted
James Park approved
Direct Manager · Level 1
Approved
Lisa Wong final approval
Department Head · Level 2
Final
Synced to Google Calendar
Automatic · No manual action needed
Synced

AI-powered expense scanning

Snap a photo of any receipt and let Claude Vision or GPT-4o extract the data automatically — merchant, amount, date, category, and tax breakdown.

  • Dual AI engine (Claude + GPT-4o)
  • Per diem & mileage with Google Maps
  • Multi-currency support
  • Tax breakdown extraction
Receipt scanned
Starbucks · $14.50 · Coffee
AI Parsed
Mileage claim
Office → Client HQ · 32 km
$18.40
Per diem
New York, US · Full day
$79.00

Secure by default

Self-host on your own infrastructure or use our cloud — either way, your data stays encrypted and under your control with full audit logging.

  • AES-256 document encryption
  • Complete audit trail logging
  • Docker self-hosting in 5 minutes
  • Auth0 SSO integration
AES-256 encryption
All documents encrypted at rest
Active
Self-hosted deployment
Docker · Your infrastructure
Running
Audit log
1,247 events logged this month
Active
Email Notifications

Clean, branded emails at every step

15+ professionally designed email templates keep your team informed — from leave approvals to document signing requests.

Leave Approved — BookYourPTO
BookYourPTOBookYourPTO

Hi Sarah,

Your leave request has been approved by John Smith.

Leave Type

Annual Leave

Dates

Mar 10 – Mar 14, 2026 (5 days)

Approved By

John Smith

View in calendar →

You received this email because you submitted a leave request on BookYourPTO.

Whitelabel-ready — logo, brand name, and colors adapt per organization

Ready to streamline your team?

Start with a 14-day free trial. Upgrade when your team grows.

Start Free View Pricing

14-day free trial · Deploy in 5 minutes · Open source community edition available