Manage your team's leave requeststime trackingexpense claimsHR documentswork schedulesleave requests
From leave requests to expense claims — BookYourPTO brings everything into one platform your whole team will actually enjoy using.
12 Online
3 on leave
From request to approved in minutes, not days
Multi-level approvals, real-time notifications, and automatic calendar sync — every request flows through your rules without manual chasing.
Multi-level Approval Chains
Requests route automatically through your org chart — employee to manager to department head, with fallback escalation if someone's away.
Sarah Chen submitted
Annual Leave · Feb 10–14 · 5 days
James Park approved
Direct Manager · Level 1
Lisa Wong final approval
Department Head · Level 2
Synced to Google Calendar & team view
Automatic · No manual action needed
Instant Notifications
Professionally designed email templates at every step. Tap to preview:
BookYourPTOHi Sarah,
Your leave request has been approved by John Smith.
Annual Leave
Mar 10 – Mar 14, 2026 (5 days)
View in calendar →
4 of 15+ email notification templates
100+ Country Holidays
Public holidays auto-detected for every team member's location. No manual calendar setup for any region.
Four products.
One platform.
Everything your HR team needs — from time-off requests to expense reimbursements — unified under a single roof.
Leave Management
Full leave lifecycle — requests, multi-level approvals, balance tracking, carry-forward policies, locked dates, and group bookings.
- 8 built-in + custom leave types
- Half-day & hourly time-slot booking
- Carry-forward with expiry windows
- Per-user allowance overrides
Discover the BookYourPTO platform
Your tools, all in sync
Calendar sync with Google & Outlook, instant notifications via Slack & Microsoft Teams — BookYourPTO fits into your existing workflow.
Google Calendar
Calendar SyncApproved leaves sync instantly as calendar events. Team members see who's off right in their Google Calendar.
Slack
NotificationsReal-time leave request and approval notifications delivered to your Slack channels.
Microsoft Teams
NotificationsApproval alerts and reminders delivered as adaptive cards in your Teams channels.
Microsoft Outlook
Calendar SyncSeamless sync with Microsoft 365 calendars. Leave events appear in Outlook with full team visibility.
Google Calendar
Calendar SyncApproved leaves sync instantly as calendar events. Team members see who’s off right in their Google Calendar with real-time two-way sync.
Feb 10 – 14, 2026
Sick Leave · Feb 3, 2026
Slack
NotificationsReal-time leave request and approval notifications delivered to your Slack channels.
Sarah Chen · Annual Leave
Feb 10 – 14, 2026
You have 2 pending approvals
Microsoft Teams
NotificationsApproval alerts and reminders delivered as adaptive cards in your Teams channels.
Microsoft Outlook
Calendar SyncSeamless sync with Microsoft 365 calendars. Leave events appear in Outlook automatically with full team visibility and real-time updates.
Everything flows to QuickBooks automatically
Approved expenses become bills, time entries sync as activities, and your chart of accounts stays perfectly mapped — zero manual data entry.
Expense Reports → Bills
Accounts PayableApproved expense reports automatically create bills in QuickBooks with line items, tax breakdowns, and vendor mapping.
Time → Activities
Time TrackingTracked hours flow to QuickBooks as TimeActivity entries, mapped to customers and service items.
Employee Sync
WorkforceEmployee records stay in sync between BookYourPTO and QuickBooks — new hires, role changes, and departures.
Chart of Accounts
Account MappingMap expense categories and leave types to your QuickBooks accounts. New accounts are detected automatically.
Expense Reports → Bills
Accounts PayableApproved expense reports automatically create bills in QuickBooks with line items, tax breakdowns, and vendor mapping — ready for payment.
Time → Activities
Time TrackingTracked hours flow to QuickBooks as TimeActivity entries, mapped to customers and service items.
Employee Sync
WorkforceEmployee records stay in sync between BookYourPTO and QuickBooks — new hires, role changes, and departures.
Chart of Accounts
Account MappingMap expense categories and leave types to your QuickBooks accounts. New accounts are detected automatically — your books always balance.
How it works
Don't just take our
word for it
"BookYourPTO cut our leave administration time by 70%. What used to take our HR team an entire day now happens automatically."
The time tracking module paid for itself in the first month. We finally have accurate billing data for every client project.
AI receipt scanning is a game-changer. Our team submits expenses in seconds instead of manually filling forms.
Managing leave across 12 countries with different public holidays was a nightmare. BookYourPTO handles it all automatically.
Trusted by teams who value simplicity
BookYourPTO cut our leave administration time by 70%. What used to take our HR team an entire day now happens automatically with approval workflows.
The time tracking module paid for itself in the first month. We finally have accurate billing data for every client project with zero manual effort.
AI receipt scanning is a game-changer. Our team submits expenses in seconds instead of manually filling forms. The accuracy with Claude Vision is remarkable.
We replaced DocuSign for internal HR documents. Canvas signatures with embedded verification give us everything we need at a fraction of the cost.
Managing leave across 12 countries with different public holidays was a nightmare. BookYourPTO handles it all with automatic holiday detection for every region.
Self-hosting gave us the data sovereignty our enterprise clients require. The Docker deployment took less than 10 minutes and we own every byte of data.
Leave Request Approved
Just now
Sarah Chen
Annual Leave · Feb 10–14
Marcus Webb
Sick Leave · Feb 3
Synced
Google Cal
4h 23m
Tracked today
See your entire team's availability at a glance
Interactive calendar with color-coded leave types, automatic public holiday detection, and real-time sync with your favorite calendar apps.
Frequently asked questions
Ready to simplify
your HR workflows?
Join teams worldwide managing time-off, expenses, and documents with complete control.
14-day free trial · Deploy in 5 minutes · Open source community edition available